Day | Duraiton (DAYS) | | PARENT (I) | | SCHOOL/ IEP TEAM | | EVALUATOR/ FACILITATOR | | OEC/EC/ HO/COURT |
| | Request Assistance | Request | | | | | | |
| | | Create email contact. | | | Create | | | | |
| | | Respond via RTI | | | Respond | | | | |
| | | Request Evaluation - Use Form | Request | | Request Receive | | | | |
| 1 | | | | | | | | |
| | | Advise a parent of rights | | | Advise | | | | |
| | 30 | Send PWN | | | Send | | | | |
| | | Use the PWN Form | | | Use | | | | |
| | | Receive PWN | Receive | | | | | | |
| | | Invite me to meet (Form) | | | Invite | | | | |
| | | Consent to evaluate my child | Consent | | | | | | |
| | 30 | Get consent from me | | | Get | | | | |
| | 30 | Send me PWN saying, "the school does not suspect that my child has a disability & thus will not evaluate" | Receive | | Send | | | | |
| 30 | | | | | | | | |
| | | Request Mediation | | | Request | | | | |
| | | Event03: DPC & Request DPH | | | Request | | | | |
| | | | | | | | | | |
| | | Evaluate- Use ETR form | | | | | Evaluate | | |
| | 60 | Complete Evaluation - Except if I: | | | | | Complete | | |
| | | 1) Do not bring my child; OR | Not Bring | | | | | | |
| | 2) Enroll my child in a new school district of residence w/in 60d of when I consent & my child's old school district has not decided if my child has a disability. | Enroll | | | | | | |
| 90 | | | | | | | | |
| | 14 | Send ETR to me. | | | Send | | | | |
| 104 | | | | | | | | | |
| | | Order IEE | Order | | Pay? | | Evaluate | | |
| | | File Complaint with OEC. | File | | File | | | | |
| | | OEC offers mediation process | | | | | | | Offer |
| | 20 | Hold an IEP meeting, w/in 20d, or as agreed, after the mediation agreement is signed. | | | Hold | | | | |
| | 20 | W/in 20d of receiving my complaint: - Review, asap. - Hold administrative hearing. - Notify all parties of decision. | | | Receive Review Hold Notify | | | | |
| 5 | Send acknowledgement letter to complainant, w/in 5d, of when the OEC receives the written/signed complaint. | | | | | | | Send |
| 60 | Send a letter of findings w/in 60cd of the date when the OEC received the complaint, unless extension is granted. | | | | | | | Send |
| | 10 | If I filed a complaint & the school did not reply with a PWN then the school is to reply w/in 10d from when I filed the complaint. | File | | Not Reply Reply | | | | |
| 10 | If I receive a complaint filed by the school then I must reply w/in 10d relative to the issues in the complaint. | Receive Reply | | Send | | | | |
| 5 | Amend my complaint, if school or HO agree to amend, as follows: If my complaint is sufficient & I want to amend my complaint or add new issues then I may ask permission from school & HO to amend/add... The school may agree to the amendment & try to resolve the amended/new issues... The HO may permit the amendment up to 5d before the date when a DPH is scheduled. | Amend/Add Ask | | Agree Try | | | | Agree Permit |
| | | Missing Data from complaint. | | | | | | | |
| | Find complaint insuffucient. | Find | | Find | | | | |
| | 15 | Allow me a DPH if w/in 15d the school does NOT notify the HO, ODE, & me that the school thinks my complaint is insufficient. | | | Not Notify | | | | |
| 5 | Allow me a DPH if the school notifies the HO, ODE, & me that the school thinks my complaint is insufficient & the HO has not decided, w/in 5d, that my complaint meets the requirements for such a complaint. | | | Notify Think | | | | |
| 5 | If the HO decides that the school's complaint is insufficient or if the school decides to file an AC & I agree to the amendment, & am given the option to resolve the AC via a RM OR the HO agrees (& at least 5d before scheduled DPH) to permit the school to amend the complaint. | Agree | | File | | | | Decide Agree Permit |
| | 14 | Amend my complaint, if school/HO agree to amend, as follows: If the HO ruled that my complaint was insufficient & I need to amend my complaint then I must file an AC, w/in 14d of when the HO decided that my complaint was insufficient. | Amend File | | Agree | | | | Agree |
| 14 | If I do not file an AC w/in 14d of when the HO decided my complaint was insufficient, then the HO will dismiss my original & AC. | Not File | | | | | | Dismiss |
| 30 | Resolve complaint w/in 30d. | | | Resolve | | | | |
| 30 | When the school receives my complaint & does not resolve my complaint w/in 30d then the option to hold a RM w/in 30d has passed & the DPH may occur. The school & I can agree to adjust the 30d. | Send | | Receive Not Resolve | | | | |
| | 45 | If the 30d to resolve the complaint expires then the DPH decision must be sent w/in 45d after the 30d. | | | Send | | | | |
| | If I file an AC then the above time parameters are reinitialized. | File | | | | | | |
| 15 (7) | Conduct RM before DPH (EDPH) | Participate | | Conduct | | | | |
| | Extend | If I do not participate in the RM then the 30d* for resolution & 45d** for a DPH decision is extended until the RM is held. | Not Participate | | | | | | |
| | Mute | * If the school & I agree to bypass the RM then the 30d is mute. | Agree | | Agree | | | | |
| | Extend | ** If the school & I agree to use a state-coordinated mediation instead of the RM then the 45d can be extended. | Agree | | Agree | | | | |
| | 30 (15) | If the school cannot convince me to participate in the RM then the school may, at the end of the 30d duration (or 15d for EDPH), request the HO to dismiss my complaint. | Not Participate | | Cannot Request | | | | Dismiss |
| | 15 (7) | If the school does NOT conduct a RM w/in 15d (7d for EDPH) of receiving my complaint OR does NOT participate in the RM then I may ask the HO to be involved & begin the DPH process with 45d duration. | Send Ask | | Receive Not Conduct Not Participate | | | | Begin |
| | 3 | If the RM results in a signed written agreement then the school or I may cancel the agreement w/in 3bd. | Cancel | | Cancel | | | | |
| | | If the school requests a DPH then the school is not required to hold a RM w/in any period of time. | | | Request No Hold | | | | |
| | File DPC & Request DPH | Request | | Request | | | | |
| | 7 | Request EDPH & get reply w/in 7d. | Request | | Request | | | | |
| 15 | Hold EDPH w/in 15d. | | | | | | | |
| | | OEC offers Mediation | | | | | | | Offer |
| | 20 | Hold an IEP meeting, w/in 20d, or as agreed, after the signed mediation agreement. | | | Hold | | | | |
| 730 | Request DPH w/in 2yrs of when I know or should have known about the action triggering the complaint. EXCEPT: But, if I was prevented from requesting the DPH because the school misled me into thinking that the problem was resolved OR the school w/held info that IDEA required the school to send me. | Request | | | | | | |
| | 45 | If a school requests a DPH & when I receive the complaint notice then the DPH decision must be sent w/in 45d. | | | Request | | | | |
| | | If the school or I request an extension then the HO may extend the 45d. | Request | | Request | | | | Extend |
| | 5 | If I request a DPH then at least 5d before the DPH all parties must share their last completed evaluations & related recommendations. | Request Share | | Share | | | | |
| | 5 | When I am involved in the DPH & if I am NOT shown, at least 5bd, before the DPH any evidence that may be introduced in the DPH then I can stop the introduction of evidence in the DPH. | Attend Can Stop? | | | | | | |
| 60 | If the complaint is put on hold by OEC to wait for the DPH results then the 60d duration begins when the HO issues a decision & the OEC decides that the HO's decision does not address all of the complaint issues or when request for a DPH is withdrawn. | | | | | | | Decide |
| 60 | If complaint issues are not addressed in the DPH then the issues will be investigated w/in 60d of when the HO issues a final decision or the DPH request is withdrawn or dismissed. | | | Not Address | | | | Issue |
| | 45 | After the DPH is held then the school is to send the decision to all parties w/in 45d. (If the school or I request an extension of the 45d then the HO may extend the 45d.) | Request | | Send Request | | | | Extend |
| | 45 | If the school or I do not appeal the decision w/in 45d then the decision from the DPH is final. | Not Appeal | | Not Appeal | | | | |
| | 30 | After ODE receives an appeal request then, w/in 30d, ODE is to ensure the SLR reach an independent decision & if I choose send decision to all parties. | Choose? | | | | | | Receive Ensure Send? |
| | 90 | If I am NOT satisfied with the findings & decision by the SLR then I can file a lawsuit in a state or federal court. After I receive notice of the findings & decision then I can appeal the decision in a US District Court w/in 90d. OR I can appeal the decision in a common pleas court of the county where my child's school is located. | File Receive Appeal | | | | | | |
| | 10 | If a settlement offer is made to me (in the case review proceeding) at least 10d before the proceedings being then the court may NOT award my attorney fees for my attorney who may have performed services after I received a written offer to settle. | | | | | | | Not Award |
| | If a settlement offer is made to me & I do NOT accept it w/in 10d then the court may NOT award attorney fees. | Not Accept? | | | | | | Not Award? |
| | Withrawal | Withdraw | | Withdraw | | | | |
| | | | | | | | | |
| | Request IEP Facilitator | Request | | Request | | Facilitate | | |
| | | Prepare for IEP | | | Prepare | | | | |
| | | Attend IEP meeting | Attend | | Attend | | | | |
| | 30 | Meet to Develop IEP | Meet | | Meet | | | | |
| | 30, 90, 120 | Develop IEP 30 - decide child needs Spec Ed 90 - receive consent to evaluate 120 - when school/I request evaluation | | | Develop | | | | |
| | | Use IEP form | | | Use | | | | |
| | 120, 90 | Complete IEP | | | Complete | | | | |
| 120 | | | | | | | | |
| | 30 | Send me IEP | Receive | | Send | | | | |
| 150 | | | | | | | | | |
| | | Event01: File Complaint | File | | File | | | | |
| | | OEC offers Mediation | | | | | | | Offer |
| | 15 | Event02: Conduct RM, before DPH | Participate | | Conduct | | | | |
| | Event03: DPC & Request DPH | Request | | Request | | | | |
| | | OEC offers Mediation | | | | | | | Offer |
| | | Withrawal | Withdraw | | Withdraw | | | | |
| | | | | | | | | |
| | | Order MDR | | | Order | | | | |
| | Direct Request for Mediation at anytime | Request | | Request | | | | |
| | 30 | Send me PWN before change of place to discipline | Receive | | Send | | | | |
| 30 | Assign SP, asap, no later than 30d from when child needs SP. - at any time. | | | Assign | | | | |
| | 45 | Agree to my request to see my child's education records, w/in 45d of request. | | | Agree | | | | |
| | | | | | | | | | |
| | | Review/Revise IEP - every 3 yrs | Review/Revise | | Review/Revise | | | | |
| 485 | | | | | | | | |
| | 30 | Send me any version of the amended IEP. | Receive | | Send | | | | |
| | 30 | Send finalized IEP to me after IEP meeting. | Receive | | Send | | | | |
| 515 | | | | | | | | | |
| | Reevaluate ETR - every 3 yrs | Reevaluate | | Reevaluate | | | | |
| 1185 | | | | | | | | |
| | 14 | Send final ETR to me after ETR meeting. | Receive | | Send | | | | |
| 1199 | | | | | | | | | |
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